All about ASAP and FYI and FYA

July 19, 2008

By CHRISTINE JALLEH

ONE day, a colleague turned to me and asked, “What’s FYI?”

“For your information.”

“What’s FYA?”

“For your action.”

“What’s WRT?”

“With reference to…”

Before the conversation dragged on any further, I quickly looked up a website on acronyms used in business communications and sent it to him via e-mail.

This conversation made me realise that the full meaning of many acronyms and abbreviations may not be immediately apparent for many people – students or working adults alike.

For starters, an acronym is a word created from combining the initial letters of each word. For example, For your action.

An abbreviation is a word shortened from its original form. For example, “Attn.” is an abbreviation of the word “attention” to convey the meaning “for the attention of”.

In general, a full stop is used for abbreviations where the last letter of the word and the abbreviation are not the same. For example, “Co.” (Company) needs a full stop but “Ltd” (Limited) does not. Acronyms do not need punctuation marks.

Below are some frequently used short forms in business communication like e-mails, faxes and letters:

a.k.a. – also known as

On Monday morning, Kay El, a.k.a. The Boss, walked in happily and greeted her assistant, Pee Jay.

approx. – approximately

Checking her e-mail, Pee Jay read, “Today is the boss’s birthday. Can everyone please slip off quietly to the cafeteria in approx. 15 minutes?

ASAP – as soon as possible

Pee Jay opened up her daily planner and scribbled ASAP next to some of the urgent items on her to-do list.

Attn. – for the attention of

Leafing through the stack of mail to be sent out, Pee Jay asked her boss, “To whom should I address the cheque for the annual report?”

Her boss replied, “Just write ‘Attn: Ms. Chris-tine Jalleh’. She’ll know what to do with it.”

 

Bcc. – blind carbon copy or blind copy to. In this case, the carbon copy is sent to an e-mail recipient whose e-mail address is not visible to the cc or other bcc recipients.

“By the way, I think it’s better if you bcc me in your e-mail to Brown. We wouldn’t want him thinking that I’m supervising you for this project.”

Cc. – carbon copy, or copy to

“But I would like to be cc-ed on the e-mail to Mr Green as I have not yet introduced the both of you to each other.”

c/o – in care of, used when sending a document to A who will receive it on B’s behalf because B is away from the office.

“Boss, I think Christine is back in China this week. Would it be all right if I sent the cheque in care of her assistant? I’ll still write her name on top with c/o Ah Sis Tern below.”

COD – cash on delivery, where a person makes payment for an item purchase after it has been delivered.

“I’m also sending out the cheque for the set of Business English reference books we bought COD on eBay.”

e.g. – exempli gratia (for example)

Pee Jay replied to the e-mail, “Hi everyone. Please remember that the boss doesn’t like surprises, e.g. everyone shouting ‘Surprise!’ in the cafeteria.”

et al. – et alii (and others). Usually used to list co-authors after the lead author in a bibliography, this form is now popularly used to address the other people other than the recipient in e-mails.

She received a new e-mail, which read, “Dear Pee Jay et al., I was reminded that the boss does NOT like surprises …”

etc. – et cetera (and so on OR and so forth)

This means that we will not be able to collectively surprise her by springing out of the cafeteria doors as we had planned, etc.

exc. – except

“Can everyone, exc. Pee Jay, be at the cafeteria in 5 minutes? We need to figure out a surprise without the surprise element. Thanks!”

FYI – for your information

Her boss’s voice brought the young assistant back to the present, “Pee Jay, I’m forwarding you all these e-mails FYI, okay?”

FYA – for your action

“Note that some of these e-mails are FYA …”

i.e. – id est (that is)

After acknowledging her supervisor, Pee Jay decided to help her colleagues out and typed, “She’s in a good mood today, i.e. we won a new account and completed a major project.”

K – thousand, e.g. 450K = 450,000

“Just to give you an idea of her mood, it’s a 450K retainer for the first quarter …”

PA – personal assistant

The immediate reply to Pee Jay’s e-mail read, “Thanks for the info, Pee Jay – you’re the best PA!”

p.a. – per annum (per year)

Pee Jay smiled and responded, “Haha, there is a reason why I’m paid RM65K p.a.”

p.p. - per pro (used when signing a document on someone’s behalf)

Looking back at her paperwork, Pee Jay signed some invoices on her boss’s behalf, inserting p.p. just before her signature.

Pto. – please turn over, used at the end of a page to indicate that there is a continuity to the text.

“By the way, please remember to type Pto. on the first page of the proposal you’re sending. The last time we sent it to him, he forgot to read the subsequent pages,” chimed in Kay El.

viz. – videlicet, namely

She got up and left a note on Pee Jay’s work station before leaving. Scribbled on it was, “Can I pass you my slice of birthday cake after I cut it? I really don’t need a lot of carbo, viz. refined flour, at my age.” The note ended with a wink.

Readers can go to http://www.acronymfinder.com/ to search for the meanings of over 4 million acronyms and abbreviations. This online dictionary also allows users to filter their search according to categories like information technology (IT), military and government, business and finance, science and medicine, organisations and schools, and slang and pop culture.

The Fisherman

July 16, 2008

Do we know where we are heading to in Life?

A boat docked in a tiny Mexican village. An American tourist complimented the
Mexican fisherman on the quality of his fish and asked ‘How long it took him to catch them?’
‘Not very long,’ answered the Mexican.

‘But then, why didn’t you stay out longer and catch more?’ asked the American.
The Mexican explained that his small catch was sufficient to meet his needs and those of his family.

The American asked, ‘But what do you do with the rest of your time?’
‘I sleep late, fish a little, play with my children, and take a siesta with my wife.
In the evenings, I go into the village to see my friends, play the guitar, and sing a few songs… I have a full life.’

The American interrupted, ‘I have an MBA from Harvard, and I can help you!

You should start by fishing longer every day. You can then sell the extra fish you catch.
With the extra revenue, you can buy a bigger boat.’
‘And after that?’ asked the Mexican.

‘With the extra money the larger boat will bring, you can buy a second one and a third one and so on until you have an entire fleet of trawlers. Instead of selling your fish to a middle man, you can then negotiate directly with the processing
plants and Maybe even open your own plant. You can then leave this little village and move to Mexico City , Los Angeles , or even New York City ! From there you can direct your huge new enterprise.’

‘How long would that take?’ asked the Mexican?
‘Twenty, perhaps twenty-five years,’ replied the American.

‘And after that?’
Well, my friend, that’s when it gets really interesting, ‘ answered the American, laughing.

‘When your business gets really big, you can cart Selling stocks and make millions!’
‘Millions? Really? And after that?’ said the Mexican.

‘After that you’ll be able to retire, live in a tiny village near the coast, sleep late, play with your children, catch a few fish, take a siesta with your wife and spend your evenings doing what you like and enjoying your friends.’

With all due respect sir, but that’s exactly what I am doing now.

So what’s the point wasting twenty-five years?’ asked the Mexican.

And the moral is: Know where you’re going in life… you may already be there.

Is Money All There Is? Why Chasing the Big Dollars Isn’t the Answer for Everyone

July 14, 2008

Written by Trent

Carlos left an interesting comment in yesterday’s article on finding a career:

The “do what you love, and the money will follow” mantra is getting very old. My loser brother (and I mean that in the nicest possible way) has a Master’s Degree in social work from a well-known and prestigious university. He’s 39, and earns $8.50/hour counseling troubled teens. He could earn more/hour working at a convenience store, and probably have less stress in his life. His ‘passion’ doesn’t provide him with enough income to contribute to a 403(b) or Roth IRA. His ‘passion’ is blinding his attention to his own future and long-term financial well-being.

Perhaps you’ll remember that several weeks ago, I posted an interview with one of my closest friends, Rachel. Rachel had the brains and the opportunity to follow pretty much any career she wanted, but she chose to do just what Carlos’ brother did - she’s a social worker.

I asked her point blank in that interview why she chose to make little money doing social work when she could easily be earning more doing something else. Here’s what she said:

I think the easy answer to is say, “Because I want to help people.” But really, how cliche is that! Also, it might have been an answer that could have gotten me to this point, but it certainly wouldn’t have been enough to keep me here. What keeps me here, simply put, are the people, both the ones I work with and the ones I “care for”. There’s just something very human about this work. Sometimes I think about looking for a job that pays better, but then I think about how much I’d be losing just so I could be “financially secure”.

In other words, Rachel finds an incredible amount of value from the non-financial aspects of her career, so much so that these other aspects make the financial aspects pale in comparison. She has the tools and skills to earn a lot more - trust me, Rachel is one of the most intelligent people I know and if you get into an area where she has some expertise, you’d be shocked at how deep the rabbit hole of her intellect goes. But Rachel finds enough non-financial value in her career choice that, for her, it more than replaces the financial losses of her career choice.

When you’re in the process of defining your career, you have a spectrum of choices available to you. You can look entirely at the choices available to you based on your natural skills and choose the one that simply earns the most, regardless of your actual passions. You can follow your passions and choose a career that fills you with intrinsic joy every single day, but doesn’t earn much at all. Or you can do something in the middle.

I’m a strong advocate of something in the middle. That’s why yesterday, I suggested using both skills and passions to find a career, because a job for which you have absolutely no passion is a job that will make life miserable, no matter how much you make.

SP, another commenter on the thread, was criticizing the concept, but actually agreed with this entire idea:

I like math, I’m good at it. I like problem solving so engineering is a good fit for me. But is math/engineering my passion? Well, no (unless this is a job interview). But it is something I enjoy that people will pay me a considerable amount of money to do.

He likes math and problem solving (passion) and is good at it (skill). Mathematics might not be his biggest passion, but it’s one he was able to transform into a pretty lucrative career (engineering). His job clearly doesn’t depress him, though it’s perhaps not the maximum fun use of his time. That’s exactly what I’m talking about.

I took a significant pay cut to do what I’m passionate about - writing. Because of the path I chose, I get to spend 90% of my workday researching, writing, and creating content. That’s the part of the job I’m passionate about, and that’s why at the end of almost every work day, I don’t stumble downstairs depressed and empty, the way I would sometimes feel after my old job. Instead, I bound down the stairs and run out in the yard to play with my son, almost as if I’m going from one fun thing to the next. Again, there is some skill-passion balance here, but I found that I was far more happy earning a little less and moving that slider far closer to the passion end of the scale.

Frugality is all about finding the maximum value in everything, from your purchases to how you spend your time. I get far more value out of spending an hour earning $15 doing something I dearly love versus earning $30 doing something that I enjoyed every once in a while but mostly filled me with frustration. I may be earning less per hour, but those hours are filled with a degree of happiness that was unreachable before, and I’m actually in better financial shape for it - lower taxes, no commuting costs, no eating out all the time, no quick stops at the bookstore or electronics store to buy something to be a balm for the way I felt.

I think both Rachel and Carlos’s brother have found a passion-income balance that works for them. It’s far farther down the passion end of the spectrum than I would choose, but I respect their choice. They did not put their “seeking income” blinders on when making a career choice. Instead, they found something that brings an incredible amount of value into not just their careers, but their lives as a whole - their work and their life choices are intrinsically tied to their core values. I can’t speak for Carlos’s brother, but Rachel has found a lot of creative ways to become very financially stable even while earning a pittance - she gets a lot of free meals, virtually free housing, and is actually funding her own Roth IRA. She sacrifices a ton of material stuff in exchange for other values.

The best career for you is the one with the maximum value for you - and that’s not measured in just dollars and cents. Yes, income is one big piece of the puzzle, but if you lead with just that piece, you’ll likely find yourself doing something that earns well, but something that results in you feeling very empty and tired at the end of the day. And if you find yourself burning that extra money sitting in Starbucks, buying flat panel televisions, and doing activities in the evening and on weekends that are simply there to take some of the edge off the dull pain of the job you hate (except for that paycheck you love), you’d be far better off in a career with a little less paycheck and a little more passion.